Information available from Stillingfleet Parish Council under the Publication Scheme

There is a legal commitment on public authorities to adopt the ICO’s model publication scheme and to routinely publish as much information as possible. This definition document details the kinds of information that it is expected a Parish Council will provide in order to meet its commitments under the ICO publication scheme.

Parish Councils are expected to make this information available unless:

  • it does not hold the information;
  • the information is exempt under one of the FOIA exemptions or Environmental Information Regulations  exceptions, or its release is prohibited by another statute;
  • the information is readily and publicly available from an external website; such information may have been provided by the public authority or on its behalf in which case the Council should provide a direct link to that information;
  • the information is archived, out of date or otherwise inaccessible; or,
  • it would be impractical or resource-intensive to prepare the material for routine release.

This definition document is not meant to give an exhaustive list of everything that could be covered by a publication scheme.

The vast majority of the information detailed in this definition document can be accessed via the Council’s website

Information to be published How the information can be obtained




Who we are and what we do

(Organisational information, locations and contacts) Free
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) Free

What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure and financial audit)

Current and previous financial year as a minimum Free
Annual return form and report by auditor Free
Finalised budget for current year Free
Precept Free
Financial Regulations Free
Grants given and received Free
 What our priorities are and how we are doing    

Annual Report to Parish Meeting which includes the Parish Plan and our priorities

(current and previous year as a minimum) Free

How we make decisions

Council’s current standing orders Free
Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings) Free
Agendas of meetings



Minutes of meetings

N.B this will exclude information that is properly regarded as private to the meeting. Free
Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting. Free
Responses to planning applications



Relevant Bye-laws

(The law relating to Village Greens) Free
 Our policies and procedures    

Policies and procedures for the conduct of council business:

Committee terms of reference (where appropriate)

Code of Conduct

Policy statements Free

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information – currently under review) Free

Information security policy

(currently under review) Free
Records management policy Free

Data protection policies

(currently under review) Free
 Lists and Registers    
Assets register Free
Register of members’ interests




Contact details:



Signed on behalf of Stillingfleet Parish Council





Date of Parish Council at which this scheme was adopted





Paul Elmhirst




6 December 2018