Chairman: Cllr P Elmhirst

Clerk/RFO: Mrs H Breheney, 14 Barlby Crescent, Selby, YO8 5BB

Councillors are summoned to attend the Meeting of the Parish Council detailed above and to consider and resolve the business to be transacted on the agenda below.


1. Public Participation

Any elector is entitled to attend this meeting and any concerns, questions or suggestions will be taken after the Chairman welcomes those present. The time for this will be limited to 15 minutes.

2. Apologies

To receive apologies for absence.

3. Declarations of Interest

Councillors are to make any declarations of interest on any agenda items.

4. Minutes

To approve as a correct record the minutes of the meeting of the Council held on 3 August 2017.

5. Matters Arising

Bus Service – Councillor Elmhirst to provide an update on the current bus service arrangements.

Defibrillator – Clerk to report on the progress on obtaining funding through the Village Hall Committee.

Co-option of a New Councillor – To consider the two candidates and decide on a new co-opted member.

6. Play Area

To discuss the outcome and way forward on the play area following the consultation event on 20 September 2017.

7. Police Matters

Councillor Harrison to report on any police matters.

8. Planning Matters

To receive updates on any existing planning application/information.

  • Ref: NY/2016/0251/FUL – Consultation on planning application for the purposes of the change of use of part of the former coal mine site to create a waste transfer for construction and demolition wastes, installation of a weighbridge, a skip storage area, portable amenity cabin and the provision of car parking on land at Former Stillingfleet Mine Site, Escrick Road, Stillingfleet.

  • Ref: PL/ES/ABW/1683/01/SR – Clay Pit, Escrick

  • Ref: 20170949/HPA – Erection of an Oak Framed Garden Room – The Cottage, Moreby, Stillingfleet.

  • Ref: 2017/1004/FUL – Proposed Erection of Agricultural Building – Manor Farm, The Gale, Stillingfleet.

9. Transparency Fund and Website

The Clerk to report on the a further application to the transparency fund for the a maintenance contract and the Clerks time for updating the website.

10. Village Green

Councillor Elmhirst to provide an update on the progress of the cutting and baling of hay or disposal of bales on the Village Green.

11. Financial Matters

To start the 6 month audit procedures.

To approve the payments to be made:

1. H Breheney (clerk salary June and July) £121.88

2. HMRC £20.60 (Refund to the Clerk as had to be paid by 22 September 2017).

3. Purely Payroll £12.05

4. Yorkshire Local Councils Association – Play Area Training Seminar – Councillor Paul Elmhirst – £60

5. PKF Littlejohn Accountants £120.00

12. Charity Matters

To discuss the Pensioners Christmas Lunch.

The Tenancy Term on the Charity Field – the two year period ends on the 30 September 2018.

13. Correspondence

Countryside Voice –  Summer 2017 – To be Circulated October 2017

Clerks and Councils Direct – To be Circulated October 2017

Community First Yorkshire – To be Circulated October 2017

14. Any Other Business

Bridge Lights – Councillor Harrison to report on this matter.

Future Meeting Dates:

7 December 2017

1 February 2018

5 April 2018

24 May 2018

2 August 2018

15. Date of Next Meetings

To agree the date of the next meeting on Thursday 7 December 2017 at 7.30pm